Erate Competitive Bidding

The steps to the E-rate Program’s competitive bidding process are: Describe your requirements and needs by filling out FCC Form 470. Record-keeping requirements were instituted to facilitate audits. Categories: Billing/Reimbursement on Aug 7, 2019. For more information about the E-rate program and how to maximize the benefits, talk to a NewWave Business E-rate expert. Avoid "Fiber preferred" or other language that indicates a. Competitive Bidding for e-Rate from the Schools and Libraries Division provides insight on how to develop an effective e-rate bid and provides information on the process and steps required to develop and submit an effective bid. AT&T-TSCO was alleged to have engaged in non-competitive bidding practices for E-Rate contracts, claimed and received E-rate funds for goods and services that were ineligible under the program, overbilled the E-Rate program for services provided, and facilitated a payment or profit to the applicant from E-Rate funds. It does not cover the exact deadline dates for a specific E-rate funding year. In the Form 470, the applicant describes the types of. E-rate applicants must also follow all local rules pertaining to procurement including policies related to gifts. The price of eligible. Before awarding any such contract the board of park commissioners shall publish a notice in a newspaper of general circulation where the district is located at least once thirteen days before the last date upon which bids will be received, inviting sealed. For more information about the E-rate program and how to maximize the benefits, talk to a Sparklight Business E-rate expert. Unless E-rate Program rules exempt an applicant from competitive bidding, an applicant must wait at least 28 days after the FCC Form 470 is. Cost-allocating partially eligible products, services, or locations f. Based on E-rate Open Competitive Bidding: Services Requested (FCC Form 470 and Related Information) Publishing to the public requires approval This dataset contains information about the services requested within each FCC Form 470, including the service type, function, and manufacturer, and related information from the E-rate Productivity. Late Winter/Spring: Solicit Bids & Apply for Funding Commitments. Various review processes - including audits - may occur some time after your competitive bidding process has ended, and this email or memo may be the only documentation of what. OGS Contracts Available For E-Rate Discount. What is the E-Rate process? In order to obtain E-Rate discounts and funds, an eligible institution must be 100% E-Rate compliant and meet critical deadlines and specifications throughout the fiscal year. Vendors should include their E-Rate SPIN number in their bid and confirm that they are current on their 2019 SPAC/473 requirements. Technology Plan (Only required for Priority Two requests) - Determine how much technology will be used to achieve specific curriculum reforms or library improvements. Eligible participants include public and most non-profit K-12 schools as well as all public and many private libraries. The Process The competitive bidding procedure for the E-Rate is simple: 1. Basic E-rate Overview and the Form 470 Application and Competitive Bid Process - (as of 11/16/2011 9:51:43 AM ) 5. July-August, 2017 Due No Later than August 31, 2017. •After applicants have closed their competitive bidding processes, they must complete an FCC Form 471, which requires a SPIN for each funding request. COMPETITIVE BIDDING REQUIREMENTS: A REMINDER As with all aspects of the E-rate program, the new E-rate options are subject to strict competitive bidding requirements. Episode 3: The E-rate Fear Less Solution. Manage your deadlines and document your work to stay ahead of the game and keep those E-rate funds flowing. For all clients, our E-Rate team: Prepares and files all forms: 470, 471, 486, BEAR, and others; Monitors and processes all forms required during the payments and reimbursement process; Develop Common-Core Compliant Requests for Proposals (RFPs) for eligible services and equipment. to provide applicant specific information. the posting of your Form 470, which begins the competitive bidding process. E-rate Program CIPA Update (USAC 2011 Fall Training Presentation) Filtering PowerPoint from InfoPeople. ), the State of Wisconsin’s TEACH Administrator has filed a Universal Service Program for Schools and Libraries Consortium (“E-Rate”) FCC Form 470 for this procurement to coincide with the issuance of this RFP. Based on E-rate Open Competitive Bidding: Services Requested (FCC Form 470 and Related Information) Publishing to the public requires approval This dataset contains information about the services requested within each FCC Form 470, including the service type, function, and manufacturer, and related information from the E-rate Productivity. E-Rate Series - Webinar 4 ; Understanding the Competitive Bidding Process; 2 E-Rate Series Webinar 4Understanding the Competitive Bidding Process Bridget N. E-Rate fraud is back in the spotlight following the indictment of a Dallas charter school CEO and the owner of a contracting company for an alleged kickback scheme resulting in over $300,000 in illegal subsidies. Funding Year July 1 through the following June 30 (non-recurring services through the following September 30). Competitive Bid Response Documentation USAC and FCC E-rate procedures require applicants to select the most cost-effective solution through an open and fair competitive bidding process, and to be able to fully document the bid selection process. , section 54. This is the basic introduction page to the two audiences served by the schools and libraries program. E-rate simply requires that you are in compliance with all local and state procurement rules. The program is intended to ensure that schools have access to affordable telecommunications and information services. Competitive Bidding and Service Provider Selection • No one other than the applicant or an authorized representative of the applicant should prepare, sign or submit the FCC Form 470 or certification. E-Rate funding for any eligible services, you must file a Form. The United States contended that, in violation of E-rate competitive bidding requirements and HISD procurement rules, Lehmann provided gifts and loans to HISD employees, including tickets to sporting events and two loans totaling $66,750 to an HISD employee who was involved in the procurement and administration of HISD's E-rate projects. E-Rate: See Children's Internet Protection Act (CIPA) and Form 486, Universal Service Administration Corporation (July 26, 2001). The basic steps of E-Rate's annual process include: 1. Fair and Open Competitive Bidding Applicants must ensure an open and fair competitive bidding process to receive E-rate funding. The E-rate is the FCC-overseen program to provide advanced telecommunications -- these days high-speed Internet -- to schools and libraries. At Businessmap, we work with Erate consultants and we have knowledge in E-Rate program and in technology industry. Early January to mid-March preceding the start of the funding year. This policy is applicable at all times regardless of whether a competitive bidding process is taking place. E-rate funding to increase their network capacity to support digital instruction, and the district now provides equal access to all students, no matter which school they attend. A 28-day waiting period then begins for resellers and contractors to provide bids to the application. Most E-rate funding denials occur because of mistakes during the competitive bidding process, says DeLilah Collins, the E-rate and special projects coordinator for Colorado. Bidding period will end 28 days from the posting date of the 470 form but may be extended at the library's discretion if necessary to conduct a competitive bidding process. COMPETITIVE BIDDING REQUIREMENTS: A REMINDER As with all aspects of the E-rate program, the new E-rate options are subject to strict competitive bidding requirements. (b) Competitive bid requirements. Draft FCC Forms 470 and accompanying specification documents, if necessary. After you sign a contract or establish a service agreement, and USAC issues you a funding commitment, you can start to receive discounts on the services USAC has approved. Note that the last date to file an FCC Form 470 and meet the minimum 28-day requirement, and also file within the FCC Form 471 window, would be February 27, 2019. Filing FCC Form 470-This is a PDF document. 68million to resolveparallel investigations by the FCC and U. ” “Applicants must ensure an open and fair competitive bidding. At Businessmap, we work with Erate consultants and we have knowledge in E-Rate program and in technology industry. Be clear that you will accept any technologies bid. It is the bidder’s responsibility to provide current contact information to the Office of Procurement and Contracts to ensure your company receives bid event notifications. At any time, there can be three E-Rate program years open for required submissions. The most successful applicants understand that E-rate funding is a marathon, not a sprint. Our competitive edge is E-Rate Internet ,Telecommunication services, product and solution knowledge. It’s not unusual to have a preferred vendor, but one of the most common missteps in the E-rate application. COMPLIANCE AGREEMENT REGARDING E-RATE CONTROLS, MONITORING AND AUDIT REQUIREMENTS. In addition, Michael was instrumental in developing heightened scrutiny review procedures and investigative techniques used by USAC to this day. Depending on state regulations, Pre-K, adult education and juvenile justice sites may be eligible. OGS Contracts Available For E-Rate Discount. In the case of Internet service, the price is then multiplied by the E-rate discount percentage to quantify the available funding. Schools and libraries using e-rate funds for Internet access must certify to the FCC that; is enforcing an Internet Safety Policy under § 254(h). Applicant Process Step 1: Competitive Bidding. Tennessee E-Rate Consortium Waiver Order: WCB grants Tennessee E-Rate Consortium waiver of E-Rate competitive bidding rules for FY2012 funding requests submitted by school districts that were not members of the Consortium at the time the Consortium's contract was competitively bid. **FCC announces Form 471 filing deadlines each Fall. The Order takes major steps to modernize and streamline the E-rate program and focuses on expanding funding for Wi-Fi networks in eligible elementary and secondary schools and libraries. Based on E-rate Open Competitive Bidding: Services Requested (FCC Form 470 and Related Information) Publishing to the public requires approval This dataset contains information about the services requested within each FCC Form 470, including the service type, function, and manufacturer, and related information from the E-rate Productivity. Derrel Fincher, OUSF E-Rate Coordinator Public Utility Division Oklahoma Corporation Commission September, 2017 E-rate OUSF Overview Eligible Entities Funded Services Funded Bandwidth Competitive Bidding Contracts OUSF Funding Determination Affidavits Final Questions and Comments 2. Fair and Open Competitive Bidding Applicants must ensure an open and fair competitive bidding process to receive E-rate funding. On-Tech is a technology consulting firm focused on managing the E-Rate process for schools and libraries. Direct Certification and the Community Eligibility Provision. Please check this area frequently during bidding process. E-RATE CONSULTING AGREEMENT This E-Rate Consulting Agreement "Agreement" is made and entered into on this 19th day of October, 2015 between the School District of the City of Harrisburg (the "District") and Julie Tritt-Schell (the "Consultant") t/d/b/a Tritt-Schell Consulting Services. Talking to your vendor pre-bid about your upgrade plans and the services they offer. You must memorialize your contract with a new E-rate “Contract Award Date”—you’ll sign and date the contract again to show that it won the bid evaluation at some date after the 28 day competitive bidding period. Provide documentation to each Service Provider to get E-Rate Discounts. 2010 E-rate Cycle. Congress authorized the E-rate program as part of the 1996 Telecommunication Act. No more than $20 value per item, not to. For all clients, our E-Rate team: Prepares and files all forms: 470, 471, 486, BEAR, and others; Monitors and processes all forms required during the payments and reimbursement process; Develop Common-Core Compliant Requests for Proposals (RFPs) for eligible services and equipment. The E-rate program has always had strict record retention rules. Proceed With Competitive Bidding: You start the competitive bidding process by filing your FCC Form 470. FCC denies e-rate appeal for improper service provider conduct in competitive bid which starts the competitive bidding process. The Statewide Price Agreements can serve as qualified bids against the 470, in addition to any other bids. Do not attempt to enter bids on erate470. Schools and libraries were required to select vendors through a competitive bidding process publicized through a national website. Competitive Bidding. Filing Form 470. At least $4 billion of E-rate funding will be available for this funding year. Service provider selection is weighted by cost, relationship, reputation. The minimum bid is set at 75% of the market value of the license compared to licenses with the same type and privileges sold in the quota area or a similar area. In order to receive funding, eligible schools and libraries submit a bid request and go through a competitive bidding process. Illinois VAR Pleads Guilty To Conspiracy To Defraud E-Rate Program. The price of eligible. As with the current program, C2 funding will go first to applicants with the highest discounts (¶79). Competitive Bidding Process (The FCC has obvserved that competitive bidding is vital to ensuring that schools and libraries - and the E-Rate program - receive the best value for their limited funds and to clarifiy the prohibition against E-Rate applicants receiving gifts) 8. 5 billion increase in E-rate funding under E-Rate 2. Competitive Bidding is a formal process to identify and request the products and services you need so that potential service providers can review those requests and submit bids for them. It should be filed whenever procurement for E-Rate eligible services is initiated throughout the year. Learn More. E-rate simply requires that you are in compliance with all local and state procurement rules. On the third episode of the E-rate Fear Less series, Komplement CEO Holly Davis discusses school eligibility, discounts levels and the competitive bidding process. Wait 28 days a. E-Rate fraud is back in the spotlight following the indictment of a Dallas charter school CEO and the owner of a contracting company for an alleged kickback scheme resulting in over $300,000 in illegal subsidies. As with the current program, C2 funding will go first to applicants with the highest discounts (¶79). Competitive Bidding [Updated from October 2012 USAC Training] Must conduct a fair and open competition and bid evaluation process. Form 471 Window. More recently, schools and libraries in the Chicago and New York City areas have been investigated for violating the competitive bidding process and taking E-Rate funds without actually providing E-Rate services. In the case of Internet service, the price is then multiplied by the E-rate discount percentage to quantify the available funding. Documents to retain as part of the competitive bidding process include but are not limited to: The FCC Form 470. How to Apply for E-Rate Funding—Step 1: Competitive Bidding Rhea Fawley June 3, 2019 E-Rate grants are a great way to outfit your school with the technology your students and teachers need to succeed, but it can be a little tricky to untangle when and how to apply. Competitive bidding is a formal process to choose the vendors/service providers who provide your products and services Describe your desired services and requirements using FCC Form 470 (and RFP if applicable). Choosing a service provider. **FCC announces Form 471 filing deadlines each Fall. E-rate funding to increase their network capacity to support digital instruction, and the district now provides equal access to all students, no matter which school they attend. Competitive Bidding. CMS uses E-Rate funding to help offset the costs of high speed data lines, Internet access to schools and eligible administrative entities, as well as continued infrastructure improvements for all schools. Yes, all FCC E-rate competitive bidding rules must be followed. E-rate is a federal program that provides technology discounts for schools and libraries. About E-rate. Document Retention As required by USAC policy, the contractor must retain documents from the bidding process through ten (10) years past the last date of. Form 470 using EPC (the E-rate Productivity Center). Competitive Bidding and Service Provider Selection • No one other than the applicant or an authorized representative of the applicant should prepare, sign or submit the FCC Form 470 or certification. Congratulations to all applicants who filed for FY2019 E-rate funding support during e-rate filling window! Most of you are now anxiously waiting for questions from a Program Integrity Assurance (PIA) reviewer on the applications submitted. Update rules on competitive bidding, contracts, discount rates, electronic filing, technology plans, and more $1. 503 Competitive Bidding Requirements. competitive bidding through the portal once it is certified. Requests this fall are up 56% over last year, and well above the recent high-mark set in funding year 2015. At least $4 billion of E-rate funding will be available for this funding year. org 3 E-Rate Series. once the applicant's Form 470 is certified by USAC - Day 1 = Form 470 certified - Day 29 = First day applicant can do bid evaluation and/or vendor selection. The E-rate discount program lowers the cost of Internet access, and telecom and network data services for schools and libraries. 68million to resolveparallel investigations by the FCC and U. E-Rate Timeline Fall to spring: Funding application window opens Schools/libraries can post RFPs/Form 470 for service and the provider can bid 28 days posting required before contract award July 1 to June 30 is the E-Rate funding year July 1/ start of services: File Form 486 – Certification of start of services. E-rate simply requires that you are in compliance with all local and state procurement rules. Report the suspicions to the Superintendent or designee. The Order takes major steps to modernize and streamline the E-rate program and focuses on expanding funding for Wi-Fi networks in eligible elementary and secondary schools and libraries. Applying for Discounts (Form 471) 4. However, other aspects of the competitive bidding rules (e. If as a result of the competitive bidding process you decide that none of the bids received is responsive and reject all of them - or if you decide to cancel the competitive bidding process for other reasons - you must file a new FCC Form 470 to open a new competitive bidding process. 866-671-9274. All pricing/rates were arrived at through competitive bidding and represent a tremendous price starting point for further negotiation and application of the USF discounts. It is also necessary to establish your decision criteria for the. We also coordinate annual training at various locations and keep our customers informed of filing deadlines and changing requirements as they occur. We are known for our results in middle market M&A and complex disputes, and for helping clients achieve their most important business objectives in the financial services, real estate, and other dynamic sectors. The price of eligible. E-rate applicants must also follow all local rules pertaining to procurement including policies related to gifts. This is the basic introduction page to the two audiences served by the schools and libraries program. Our Bidding Management System saves you a lot of time and keeps you out of trouble. Develop evaluation matrix 3. The updated FCC Form 470 competitive bidding paperwork is the first change that most applicants are likely to encounter. E-Rate filings are time-consuming, and they require extensive record-keeping and attention to detail. A service provider representative is listed as the Form 470 contact person and that service provider is allowed to participate in the competitive bidding process; The Form 470 does not describe the desired products and services with sufficient specificity to enable interested parties to submit bid responses; Sample Bid Evaluation Matrix. SLD will send out a confirmation called a Receipt Notification Letter of the posting. As with the current program, C2 funding will go first to applicants with the highest discounts (¶79). Selecting Service Providers 3. Manage your deadlines and document your work to stay ahead of the game and keep those E-rate funds flowing. The restriction is not triggered only during the period when a competitive bid is in process. agency, oversees the E-Rate program Universal Service Administrative Company ( USAC ), a not-for-profit, administers E-Rate along with three other programs Schools and Libraries Division ( SLD ) is the part of USAC with responsibility for E-Rate Program Integrity Assurance ( PIA ) is the group that will send inquiries on your application. Before awarding any such contract the board of park commissioners shall publish a notice in a newspaper of general circulation where the district is located at least once thirteen days before the last date upon which bids will be received, inviting sealed. This includes developing a training program for all E-Rate employees, contractors, and consultants and establishing internal controls that provide management oversight, reviews of E-Rate program activities, and a competitive bidding process for E-Rate goods and services. 511(c), an eligible school, library, or consortium that includes an eligible school or library shall seek competitive bids, pursuant to the requirements established in this subpart, for all services eligible for support under §54. Requests this fall are up 56% over last year, and well above the recent high-mark set in funding year 2015. USAC has issued another reminder on Competitive Bidding Requirements, signaling that there will be a focused effort to ensure compliance. On the third episode of the E-rate Fear Less series, Komplement CEO Holly Davis discusses school eligibility, discounts levels and the competitive bidding process. Get the top-10 tips on how to promote collaborative learning with technology and E-rate funding. By Andrew The prices for those services are to be determined by competitive bids. All program participants must carry out a competitive bidding process to select the most cost-effective companies to provide the goods and/or services requested. As state E-rate coordinators, members serve as intermediaries between the applicant and service provider communities, the Administrator, and the Federal Communications Commission (FCC or Commission). 06 Competitive Bidding eRate 360 will advise Client on the application ofE-rate regulations to the choices of. The Federal Communications Commission's (FCC) rules require applicants to wait at least 28 days after their FCC Form 470 is certified in the E-rate Productivity Center (EPC) before selecting a service provider, executing any contracts for contracted services, or signing and submitting an FCC Form 471. Competitive Bidding Period. Verizon has agreed to pay $17 million to settle an FCC investigation in New York over possible violations of competitive bidding rules for the E-Rate program that subsidizes telecom services to. 7 Make sure you conduct a competitive bidding process. •Open and fair competitive bidding is a core principle of E-rate •From the USAC website: "Open" means there are no secrets in the process -such as information shared with one bidder but not with others -and that all bidders know what is required of them. Failure to maintain E-rate. But understanding the program — as well as confirming your E-rate eligibility — can be daunting. Michael is a certified fraud examiner and a subject matter expert in the area of competitive bidding and procurement. Requests this fall are up 56% over last year, and well above the recent high-mark set in funding year 2015. Deep Dive 3 things administrators should know as E-rate filing season approaches A Texas dispute over school-owned fiber networks, options to close the homework gap and potential cybersecurity eligibility are among things to watch. MISSOURI CONNECT. Note that the last date to file an FCC Form 470 and meet the minimum 28-day requirement, and also file within the FCC Form 471 window, would be February 27, 2019. E-RATE CONSULTING AGREEMENT This E-Rate Consulting Agreement "Agreement" is made and entered into on this 19th day of October, 2015 between the School District of the City of Harrisburg (the "District") and Julie Tritt-Schell (the "Consultant") t/d/b/a Tritt-Schell Consulting Services. Companies and individuals doing business with public agencies are presumed to be knowledgeable of the competitive bidding laws and where the public agency violated the competitive bidding statutes, no payments may be made by the public agency to the contractor. E-Rate Schools and Libraries (E-rate) Program The School and Libraries Program of the Universal Service Fund, commonly known as “E-Rate,” is administered by the Universal Service Administrative Company (USAC) under the direction of the Federal Communications Commission (FCC), and provides discounts to assist most schools and libraries in the United States to obtain affordable. The state has already conducted a competitive bidding process and selected vendors. Define any and all bidding requirements as established by the Board of Education policy or State law. In addition, Michael was instrumental in developing heightened scrutiny review procedures and investigative techniques used by USAC to this day. 2 million to settle a civil suit alleging that the company's technical services unit engaged in non-competitive bidding practices to secure. In the FCC Form 470 (Description of Services Requested and Certification Form), the applicant describes the types of products and services desired. It's a tiered system of reimbursement, for which OSPI applies on behalf of all K-12 schools connected to the K-20 network. NYSED Procedures and E-Rate Implications; New York CEP Schools and Discount Rate Data for FY 2014. Applicant E-rate Process 1. 75-1023 indicates that extra copies of. Summary of Key Changes to the E-rate Program in the Sixth Report and Order January 21, 2011 Background and ALA Activities to Date The E-rate program provides discounts to assist public libraries and schools in the United States with obtaining. Except as provided in §54. We provide a full range of E-Rate services for applicants, including: handling the entire application process; consulting on construction projects to ensure maximum E-Rate funding; and reviewing proposals to ensure E-Rate compliance. Part of this process requires the applicant to provide sufficient details of the services requested to prospective bidders. The New York State Education Department (NYSED) Office of Educational Design and Technology (ED&T) within the P-12 Program Area is seeking proposals for the provision of technical assistance and planning services related to the implementation of the Universal Service Discount (E-Rate) Program for schools and libraries in New York State. Schools and libraries were required to select vendors through a competitive bidding process publicized through a national website. COMPETITIVE BIDDING REQUIREMENTS: A REMINDER As with all aspects of the E-rate program, the new E-rate options are subject to strict competitive bidding requirements. , was sentenced by United States District Judge Clarence Cooper on charges of bribery and conspiring to bribe a former Atlanta Public Schools (APS) official and to deprive APS and the citizens of Atlanta of that official’s honest services. Competitive Bidding Process - An E-rate-participating library can't already be under contract with a service provider for the time period it is applying for. •After applicants have closed their competitive bidding processes, they must complete an FCC Form 471, which requires a SPIN for each funding request. Cost-allocating partially eligible products, services, or locations f. No more than $20 value per item, not to. Verizon has agreed to pay $17 million to settle an FCC investigation in New York over possible violations of competitive bidding rules for the E-Rate program that subsidizes telecom services for local school districts. E-rate funding to increase their network capacity to support digital instruction, and the district now provides equal access to all students, no matter which school they attend. For more information about the E-rate program and how to maximize the benefits, talk to a Sparklight Business E-rate expert. E-rate Budget • E-rate funding is capped at $3. and run an open and fair competitive bidding process. The E-Rate funding process begins with the filing of Form 470 that serves as the procurement vehicle for the program. This article explains how to leverage E-rate, what the process looks like, where the pitfalls are, and how to maximize the opportunity. E-rate: What's New for 2018? Christa Porter Nebraska Library Commission December 5, 2017 What is E-rate? • Federal program that provides discounts to assist most schools and libraries in the United States (and U. All schools receiving E-rate discounts must comply with the Internet safety educational requirements outlined in the Children's Internet Protection Act (CIPA). Competitive Bidding Form 470 – Post a “wish list” for competitive bids for at least 28 days before signing contracts. After a competitive bidding process, the district will select a winning vendor and file a Form 471 to request reimbursement for these services. We are known for our results in middle market M&A and complex disputes, and for helping clients achieve their most important business objectives in the financial services, real estate, and other dynamic sectors. The contracts established by the Office of General Services as outlined below meet this requirement. The E-rate is the FCC-overseen program to provide advanced telecommunications -- these days high-speed Internet -- to schools and libraries. The United States contended that, in violation of E-rate competitive bidding requirements and HISD procurement rules, Lehmann provided gifts and loans to HISD employees, including tickets to sporting events and two loans totaling $66,750 to an HISD employee who was involved in the procurement and administration of HISD's E-rate projects. Requests this fall are up 56% over last year, and well above the recent high-mark set in funding year 2015. The New York State Education Department (NYSED) Office of Educational Design and Technology (ED&T) within the P-12 Program Area is seeking proposals for the provision of technical assistance and planning services related to the implementation of the Universal Service Discount (E-Rate) Program for schools and libraries in New York State. Mistakes applicants make include: Not waiting 28 days before selecting and signing a contract with a provider or vendor. This typically needs to be done by early January. 15-213 for the procurement of all services when the total procurement cost exceeds the competitive sealed bidding threshold. 13 The Commission did not contemplate a situation where an applicant might purchase services. Retain copies of bidding specifications and/or requests for proposals (RFPs), all bids received (both winning and losing), and all contracts. Proceed With Competitive Bidding: You start the competitive bidding process by filing your FCC Form 470. " •Competitive Bidding Process starts with filing of Form 470 - requesting services/ equipment. • The FCC Form 470 must describe products and services with sufficient specificity to enable interested. Please indicate if your company has successfully sold this equipment before as part of the E-rate program and your number of years of experience with the E-rate program. Basic Maintenance and Internal Connections are only. Collectively, the cases serve as a reminder to schools and service providers alike that the bid process must be fair and open in order to receive funding from the program. Avoid conflicts of interest: Applicant consultant <->Service Provider [Updated from October 2012 USAC Training] Applicant <-> Service Provider. 503(c)(2)(vi), requiring schools and libraries to pay their own non-discount share for the services they. SonicWall E-Rate reduces the biggest challenge - acquiring resources and tools. Form 470 is due no later than early January prior to Funding Year, unless under a multi-year contract. Competitive bidding violations are one of the most common reasons for funding denial or funding COMADs (Commitment Adjustment Decisions - meaning you have to pay back the funding you have already received). In addition to the training provided to HP E-Rate Partners as described in Part B, HP shall provide training to all HP employees, officers, directors, independent contractors,. Deep Dive 3 things administrators should know as E-rate filing season approaches A Texas dispute over school-owned fiber networks, options to close the homework gap and potential cybersecurity eligibility are among things to watch. As state E-rate coordinators, members serve as intermediaries between the applicant and service provider communities, the Administrator, and the Federal Communications Commission (FCC or Commission). E-rate is a federal program that provides technology discounts for schools and libraries. In the case of Internet service, the price is then multiplied by the E-rate discount percentage to quantify the available funding. Services provided on a month-to-month basis require an FCC Form 470 to be posted each year. through various RFP competitive bidding methods per Local, State, Federal and Public Contract Code. What are you waiting for? WHAT IS E-RATE?. Instructions and video bidding guides are located here. The E-rate is the FCC-overseen program to provide advanced telecommunications -- these days high-speed Internet -- to schools and libraries. Ingenium Schools uses a competitive bidding process to identify and request the products and services needed so that potential providers can review those requests and submit bids for them. The E-Rate funding process begins with the filing of Form 470 that serves as the procurement vehicle for the program. The E-rate Program enables schools to receive monies for eligible telecommunication services, including network infrastructure, telephone discounts (local, long distance, and cellular), Internet access plans (for education) on smart phones, and more. •Re-focused E-rate on high-speed broadband for all schools and libraries •Five year phase out of support for voice service •Because of adjustments to the program, the FCC fully expects to meet all demand for E-rate, for both category one and category two services. Opens a competitive bidding process; Identify and describe desired categories of service and function of the services; Describe scope of your needs; Notify potential bidders of the types and quantities of services that you need; Must be posted for 28 days After 28 days, must conduct a fair and open competition and bid evaluation process. The Form 470 notifies potential bidders you are seeking bids for Internet access and establishes a minimum 28-day bidding period. Form 470 can also be accompanied by a request for proposal (RFP). Last day to file your 470 is February 27, 2019! filed so eRate payments can be made to a vendor. to provide applicant specific information. What is E-rate? •The Schools and Libraries (E-rate) Program provides discounts on eligible data transmission services and Internet access, internal connections and managed internal broadband services and equipment for eligible schools and libraries. Develop evaluation matrix 3. One of the issues discussed in this white paper is the importance of recognizing the competitive bidding process schools and libraries undertake so they can receive the benefits of the best broadband facilities at the most cost-effective terms. A 28-day waiting period then begins for resellers and contractors to provide bids to the application. You must keep all incoming bids/correspondence with bidders and prepare to evaluate bids equally. Assist in the RFP/competitive bidding processes to ensure compliance - Facilitate pre-bid vendor walk-throughs - Review your Request for Proposal (if applicable) to ensure program compliance - Provide sample FCC compliant vendor evaluation sheets. •Follow all local, state, and FCC competitive bidding requirements. Why choose Businessmap? The answer is- we are E-Rate experts and much more. But, as is often the case in these settlements, while the government charged that HP was "conspiring to rig the competitive bidding of E-Rate contracts," the company is admitting no crime. The price of eligible. The downside of applying for E-Rate services is that there are multiple application filings required throughout the year, with overlapping program years. Our goal is to use our expertise to maximize E-Rate funds disbursement to our clients from their existing information and in compliance with all program rules. Open competitive bidding. E-Rate Timeline Fall to spring: Funding application window opens Schools/libraries can post RFPs/Form 470 for service and the provider can bid 28 days posting required before contract award July 1 to June 30 is the E-Rate funding year July 1/ start of services: File Form 486 – Certification of start of services. We have been a service provider participating in the E-Rate program since 1998. We provide compliance training for service provider personnel, and advise clients on competitive bidding requirements in order to conduct a fair and open competitive bidding process—in particular, in drawing the line between permitted and prohibited interactions between applicants and service providers in a competitive bidding environment. If the state awards contracts to multiple vendors as a result of its posted FCC Form 470 #3354700001069064 and competitive bidding process, the applicant must conduct a bid evaluation for all vendors able to provide services to the applicant under these contracts (a “mini-bid”). In order to receive funding, eligible schools and libraries submit a bid request and go through a competitive bidding process. The competitive bidding procedures in the Uniform Guidance begin at $3,000. participating in the E-Rate program is always in effect. The Process The competitive bidding procedure for the E-Rate is simple: 1. Vendors must be able to provide at least three references from customers with environments similar to Patrick County Public Schools. E-rate is administered by the Universal Services Administrative Company (USAC) under the oversight of the Federal Communications Commission (FCC). As state E-rate coordinators, members serve as intermediaries between the applicant and service provider communities, the Administrator, and the Federal Communications Commission (FCC or Commission). bid, proposal or any submission for E-rate funding is not in accordance with the district’s Compliance Policy, procurement or competitive bidding rules or other state or local laws or E-rate program rules or if any gifts or other items of value have been improperly offered or received by anyone. The competitive bidding process and the FCC 470 RNL process shall be coordinated and supervised by the Business Administrator. Resources:. • The FCC Form 470 must describe products and services with sufficient specificity to enable interested. Set up your E-rate online filing portal called EPC. However, other aspects of the competitive bidding rules (e. This form is used by schools and libraries to describe the goods and services they are considering purchasing with support from the E-rate program. walk/pre-bid conference. 471 Services Ordered and Certification Form – filed with USAC to request discounts on eligible services for eligible schools, libraries, and consortia of those entities under the E-rate program based upon a previously approve FCC Form 470. Updated July 2018. If the state awards contracts to multiple vendors as a result of its posted FCC Form 470 #3354700001069064 and competitive bidding process, the applicant must conduct a bid evaluation for all vendors able to provide services to the applicant under these contracts (a “mini-bid”). Failure to maintain E-rate. USAC has issued another reminder on Competitive Bidding Requirements, signaling that there will be a focused effort to ensure compliance. application. All program participants must carry out a competitive bidding process to select the most cost-effective companies to provide the goods and/or services requested. The Process The competitive bidding procedure for the E-Rate is simple: 1. to provide applicant specific information. • Once a year, the FCC may direct USAC to roll over funds that are collected but unused from one or more prior funding years to the next full funding year. 9 billion per year, adjusted annually for inflation. Extra 52 copies (When required) K. If you need assistance doing so, you can call 1-888-641-8722 and choose the “498” or “499” option. E-rate Form Preparation & Submission Services / State Level Support Services. Cost-allocating partially eligible products, services, or locations f. We provide a full range of E-Rate services for applicants, including: handling the entire application process; consulting on construction projects to ensure maximum E-Rate funding; and reviewing proposals to ensure E-Rate compliance. E-rate rules require the Form 470 and RFP (if necessary) must BOTH be available for at least 28 days before bidding can be closed even if a - shorter period is allowed under your local procurement policies. Texas Carriers’ E-rate Rulemaking Petition on Overbuilding. Derrel Fincher, OUSF E-Rate Coordinator Public Utility Division Oklahoma Corporation Commission September, 2017 E-rate OUSF Overview Eligible Entities Funded Services Funded Bandwidth Competitive Bidding Contracts OUSF Funding Determination Affidavits Final Questions and Comments 2. USAC has issued another reminder on Competitive Bidding Requirements, signaling that there will be a focused effort to ensure compliance. At Businessmap, we work with Erate consultants and we have knowledge in E-Rate program and in technology industry. Applicants who file their E-rate application after the E-rate Form 471 filing window closes on March 27, 2019 will not be prioritized and will not be eligible for state matching funds until on-time filers are awarded funding. Late Winter/Spring: Solicit Bids & Apply for Funding Commitments. It is the sole responsibility of the respondents to ensure that their responses arrive in a timely manner. A lot of non-profit and government organizations use competitive bidding to make sure they get the best value when they're purchasing a new product or service File Along with Me, and the E-rate Program requires it! Competitive bidding is a formal process to identify the products/services you need, and allow vendors to submit bids to provide them. Updated July 2018. 2011 E-rate Funding Year. government $8. The WSD E-Rate Year 2017 Wired/Wireless Network Equipment listed on this addendum shall REPLACE the documents that were included in the Winton School District E-Rate Year 2017 RFP. The template sets the scoring of cost to 50 percent very deliberately. E-Rate Compliant. You request bids by submitting the FCC Form 470. Competitive bidding is a formal process to choose the vendors/service providers who provide your products and services Describe your desired services and requirements using FCC Form 470 (and RFP if applicable). to Request Discounts. Fair and open competitive bidding is a cornerstone of the E-rate program. the posting of your Form 470, which begins the competitive bidding process. QueryBob updates data from USAC every night, so as FRNs move through the approval process, the information is refreshed. Note that the last date to file an FCC Form 470 and meet the minimum 28-day requirement, and also file within the FCC Form 471 window, is February 27, 2019. applicable competitive bidding statute.